Custom Groups App

Introduction

With Custom Groups, users are able to define their own groups and manage contributing users themselves. When the Guest App has been enabled, you can also add external guests to custom groups.

Enable the App

If not already done so, enable the Custom Groups app. This app requires you to configure the email settings in your Myota Vault setup because you need to be able to invite group members by email.

Configuration

Check your Custom Groups app’s configuration in Settings  Admin  Sharing  Custom Groups. There you can set the following items:

Overriding Default Behavior

Depending on your custom groups and Myota Vault’s global settings, configured by the Myota Vault admin, the Custom Groups app may behave differently depending on settings made via admin console settings. For details see the admin console for Custom Groups. Note that some settings shown in the examples below can also be set via config/config.php. For best practice, use the admin console setting where possible.

Preventing Administrators from Administering Custom Groups

  • Creating or renaming a custom group, using an existing name of another custom group can be allowed or not depending on administrative settings.

  • Custom group creation can be limited to Myota Vault group admins.

  • Disable administration of custom groups by Myota Vault administrators:

Hide Custom Groups App Based on Group Membership

If the user belongs to one or more disallowed groups, the app can be hidden from their personal settings page. The disallowed groups can be specified by listing them against the MYOTA_CUSTOMGROUPS_DISALLOWED_GROUPS environment variable, as shown in the following example, which hides the Custom Groups app for users in the groups 'no_guest_app_users' and 'project5':

Set Custom Group Admins

Assigning custom group admins can only be done via the browser. In case the group admin has left the company and you need to set a different one, you temporarily must allow the Myota Vault instance admins access to groups if disallowed before. Then set one or more new group admins and change the instance admin setting back.

User Settings

See the following image as example of user related settings and the Custom Groups section in the user manual for details: